Budget tab

The Budget tab provides an easy-to-use table to track project spending and invoices. The system records estimates and actual amounts, automatically calculating differences and overall totals for each project.

As with many of the tables found in Tracker, the Budget table is sortable by selecting a column heading. All columns are editable by users except the Variance column. Variance automatically calculates the difference between the Estimated and Actual amounts in the Budget table. Running totals for Estimate, Actual and Variance are tallied at the bottom of the table.
 

Adding and Editing Budget entries

  1. To add a new Budget line item, select the Add a Budget Item button at the top of the table. This will create a new row in the Budget table.
  2. Enter values in the available fields in the new Budget row.
    • Type – An overall classification of the Budget item.
    • Description – Brief description of the specific Budget item being added.
    • Vendor – Which vendor, if any, the budget item is associated with.
    • Estimate – The estimated amount of the budget item.
    • Actual – The Actual amount of the budget item.
    • Variance – The difference between the Estimate and Actual amounts in the table. This field is not editable by users.
    • Budgeted – Indicates if the budget item was budgeted in the project. This is a Yes/No drop-down menu selection.
    • Invoice # – The invoice associated with the budget item, if applicable.
  3. When all budget items have been added to the table, select the Save Changes button at the top right of the table to commit changes to the system.
  4. To cancel changes made to the Budget table, select the Cancel Changes button.
  5. To remove a line item from the Budget table, select the row in the table and select the Remove Selected button from the top of the table. When all desired items have been removed, select the Save Changes button to commit the changes to the system.
  6. At any point, users can edit listings in the Budget table by double-clicking an entry and entering a new value in the table cell.